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 Frequently
Asked Questions |
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Payroll Tax |
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I need to Change my exemptions for my monthly payroll. When do I need to have the forms to Payroll? |
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The monthly payroll is usually processed during the third or fourth week of the month. This date may vary due to holidays, other payroll schedules, or accounting deadlines. That is why any forms relating to a monthly employee should be received in payroll within the first two weeks of the month.
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When are extra payrolls processed? |
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Extra payrolls are processed following the regular biweekly and the regular monthly
payrolls.
The extra biweekly payroll is normally paid on Wednesday of the week following
the regular biweekly pay date. Late time sheets, time sheets for prior pay periods,
and reprocessed time sheets will be processed on the extra biweekly payroll if
the completed documents are received in Payroll by the 3:00 deadline on Monday.
The extra monthly payroll is normally processed the second week of the month following
the regular pay date. Late hires, returns from leave, and deduction refunds are
processed on the extra monthly payroll.
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How are payrolls disbursed? |
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Direct deposit is mandatory for employees and trainees paid via either the monthly or biweekly payrolls. Checks that are not direct deposited and generated with the biweekly or monthly payroll are held in Payroll Services pending completion of direct deposit enrollment.
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Where do I change my address? |
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Addresses are changed in HRM Personnel Records located on the second floor, Room 254, of the Administration Building. You will need to complete a Personal Information Change Form. This process is now available via HRM-Records website.
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How do I stop a payroll deduction? |
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The best rule of thumb is "where ever you started the deduction is where you stop it." Two examples are: Parking is stopped in Parking, and Credit Union is stopped at the Credit Union.
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I am a new UAB employee. If my FICA tax for the year was fully paid by a previous employer, does UAB have to withhold anything on my behalf? |
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Yes, UAB must withhold and pay this tax for all employees, regardless of their
earnings from or taxes paid by another employer. Taxes owed by employers and employees
under the Federal Insurance Contributions Act (FICA) actually have two components:
- A 1.45 percent Medicare tax funds the hospital insurance (HI) portion of
FICA. The Medicare tax applies to all taxable wages earned by an employee,
without any annual limit and regardless of the source of the wages. As a result,
this portion of FICA is never fully paid until it has been applied to all
of an employee's wages from employers during the year.
- A 6.2 percent Social Security tax funds Social Security's old age, survivors,
and disability (OASDI) benefit programs. This tax is discontinued once an
employee's earnings reach a certain annually adjusted limit, known as the
Social Security taxable wage base. However, each employer must withhold and
pay a matching amount of Social Security taxes until an employee's earnings
from that particular employer exceed the taxable wage base.
For the employee's share of Social Security taxes, the cap imposed by the taxable
wage base applies to all taxable wages received from all employers during the
year. However, since each employer must withhold taxes regardless of an individual's
other employment, some workers might end up overpaying their share of Social Security
taxes. If this happens, a worker can file to have the overpayment refunded at
tax return time.
In contrast, the employer's share of Social Security taxes applies to any taxable
wages below the annual limit that it alone pays an employee during the year. As
a result, an employee can receive a refund for overpaying Social Security taxes,
even though none of his or her employers qualify for a refund of the employer's
share of Social Security taxes.
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